Frequently Asked Questions

February Webinar PowerPoint Presentation

September 19-22, 2025 in Washington, DC, Washington Grand Hyatt

The agenda is still being developed, but as of March, the first scheduled event is the President’s Reception at 7:00pm. It is possible there will be activities that start as early as 1:00pm.

The cost is based on the occupancy in the room. All in the room must be registered.

Single Occupancy: $1,700. This is only available for a chaperone and will have a king bed.

Double Occupancy: $1,480 per person

Triple Occupancy: $1,275 per person

Quad Occupancy: $1,080 per person. 

Hotel accommodations: Registration includes the hotel room for 3 nights, all meals (except the Regional Dinner), workshops, ground transportation, activities, and event t-shirt.

If an additional night is needed, please enter it on the chapter intent form. If the night can be accommodated, you will be advised of pricing and instructions to secure.

June 8th - June 11th for the Room Captain

June 13th for roommates listed by the Room Captain with a valid confirmation number

Due to limited registration space and hotel rooms, as well as the need for chaperone coverage, the goal of the intent form is to have chapters manage this process to select chaperones who are willing to manage several teens which will allow more teens to attend instead of adults. Chapters will need to determine who is able and committed to attend and who will room together.  (similar to Teen Conference).  It will also give the planners an indication of attendance, and ensure all who are attending are in the JJOA room block.

Submission of the form does not guarantee a registration for any individual or chapter on the form, nor does it commit anyone on the form to register.

The Chapter President and/or LTS should work with mothers and teens to select roommates as well as ensure there is adequate chaperone coverage. Also, make sure that a teen is not listed in multiple rooms, nor should any teen be rooming alone. Once complete, enter all of the rooms for the chapter online no later than May 1, 2025. If needed, neighboring chapters can work together for chaperone coverage.

Yes, you may travel with your teen and lodge in the same hotel (outside of the JJOA room block) but the teen will need need to room with another teen or registered chaperone in a double, triple, or quad.

Only registered attendees can be in the room. They will need to secure secure their own room outside of the Jack and Jill block.
Yes. The registration process guarantees that if you are registered, you will be at the host hotel.
If the teen will be 13 as of September 19, 2025, the teen is eligible to attend.
Yes--you will then be representing the chapter and will be the chaperone for your teen.
No, there will not be chaperone training for the OTH Summit.
Yes—if the roommates complete their registration and pay between June 13-18.

Yes. The teen will list the chaperone as their roommate and the chaperone will register between June 13-18 using the teen’s confirmation number.

Yes, siblings of different genders can room together.
On the Hill Summit is not open to alumni. Teens who graduate in May are now alumni.

No they do not, however it should be clear who is chaperoning the teens.

Yes, but the chapter would need to ensure the other registered Jacks and Jills have chaperones to ensure compliance with 1:5 ratio.

Yes, all teens and chaperones must be fully registered and stay at the hotel. There is not an ala carte option.

Yes, a father may chaperone and can be responsible for male and female teens.

If needed, 50% can be paid at the time of registration in June with the balance due no later than August 8th. Final balances not paid by August 8, 2025 are subject to cancellation with no refund of the amount paid.

PAYMENTS SHALL BE SUBMITTED via credit card (directly to the conference registration site). A minimum of 50%  per person is due at the time of Registration. If  payment plan is selected, the balance is due no later than August 8, 2025. Credit Card fees  are the responsibility of the registrant.

THERE ARE NO REFUNDS. We know that circumstances can change, but unfortunately, there are no refunds. However, substitutions within the chapter are permitted until September 1, 2025 by sending an email to support@viprllc.com. All monetary transactions are between the two mothers/families. The transfer must not require the need for an additional hotel room due to a change in gender that can not be accommodated within the current room allocation.  We will not be able to accommodate changes in shirt sizes after August 15, 2025. To make a change, send an email to support@viprllc.com.